How to Create a Company Records Book

Creating a company records book is an important task in maintaining the company’s overall function.

The corporate records book is a supporting document that proves the company is a separate entity from its owners. It offers protection from personal liability against the company’s obligation, acts, and debt.

Here are the sections of a Corporate Records Book:

 

SECTIONS OF A CORPORATE RECORD BOOK

    1
    SECTION ONE

  1. This section contains files stamped copy or a certified copy of the charter document, letters of transmittal, amendments, pre-formation agreements, and filing fee receipts as well as a certificate of good standing.

  2. 2
    SECTION TWO

  3. This part contains government registrations and applications, IRS Forms SS-4, 2553, and 8832, state and local business licenses and permits, as well as registrations with state employer and revenue agencies.

  4. 3
    SECTION THREE

  5. The third part of your Corporate Record Book contains the Operating Agreement for an LLC. If you have a Corporation, this section would contain the Bylaws.

    Click on this link for more information regarding the Components of Bylaws

  6. 4
    SECTION FOUR

  7. The fourth section consists of owner agreements including buy-sell and non-compete, as well as the employment agreements.

  8. 5
    SECTION FIVE

  9. This part refers to the ownership ledger, lists the names and addresses of each owner, as well as the membership units which pertains to each member’s type and the number of shares.

  10. 6
    SECTION SIX

  11. This section contains the stock or membership certificates including the ones that have already been canceled.

  12. 7
    SECTION SEVEN

  13. This part of the Corporate Records book contains key company documents composed of the employment contracts, financial statements, annual reports, tax returns, leases, and other related documents. Keep in mind that it would also be good to have a Physical and a Virtual copy of this Corporate Document for safekeeping purposes.

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